May 2024 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Adrian Walker Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The Annual Meeting of Fiskerton Parish Council will be held on Thursday 16th May 2024 at 7:00pm in Fiskerton Village Hall at which the business listed in the agenda below will be transacted. A timeslot of up to 15 minutes will be available early in the meeting for a public session if required.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Appointment of Chairman: signing of Declaration of Acceptance of Office as Chairman
2. Appointment of Vice Chairman
3. Suspension of Standing Orders for Open Session
4. Apologies for absence
5. Councillors to confirm that their published Register of Interests forms are up-to-date
6. To receive any declarations of interest
7. Approve notes of meeting of 18th April 2024 as a true record
8. To receive observations of the District and County Councillors
9. Chairman’s report
10. To: review and approve appointments and delegation arrangements for 2024/25 (note: initials indicate appointments as made in 2023/24):
Council officer’s appointments
• Bank signatories – AW, CD, CH AND PW
• Member to oversee accounting and finance – AW
• Panel with delegated powers to deal with staffing matters (personnel, discipline, remuneration) – AW, PW, JM with CH as Reserve
• Planning Committee – AW, PW, LM, AND CH
• Neighbourhood Plan Working Group, to include Paddock Action Working Group – All councillors, residents
• VAS coordinator, charge batteries and move signs – AW, PW, LM
• Website master – Clerk, PW
• Member to oversee training – Clerk
• Remembrance overseer – Clerk, KB
• New panel: ‘Policy Creation and Review Panel’ – AW, KB
• New Panel: Committee/Panel ‘Terms of Reference Creation and Review Panel’ – AW, KB
• New: Councillor to verify and sign at least quarterly bank reconciliations/bank statements (note: cannot be Chair, nor a signatory) – JM
Routine Inspections appointments
• Flood alleviation scheme inspector - AW
• Play area inspector - KB
• Bus shelter inspector – KB
• Allotments inspectors – LM, CH
• Grass cutting inspector – LM
• Inspector for public open space fences, gates and signs – PW
• Defibrillator inspectors (weekly checks/online recording of same):
* Village Hall – KB, AW, JM, Short Ferry – Kay Bosworth
.
Coordinators appointments
• Village Hall – PC are custodian trustees, liaison with VH committee - AW
• Lincolnshire Association of Local Councils coordinator - Clerk
• LCC Highways liaison – reports and communications - Clerk
• Community Hub liaison councillor – this is included within the VHMC. - AW
• Public transport liaison councillor - AW
• Litter picking coordinator – PW, KB
• School coordinator – JM
• Village signs/planters project leader/coordinator – AW, KB, JM
• Defibrillators (Village Hall and Short Ferry) - KB
11. Review meeting cycle to move to a 6 week interval between meetings, and introduce reserved dates for planning group meetings if and as needed:
FINANCE – annual financial matters
12. Approve continuing direct debits to Sage; and to Tesco Mobile for mobile phone
13. Approve continuing use by clerk of a FPC debit card
14. Approve insurance quote for 2024/25 at £728.54
15. Resolve to approve the Clerk continuing to pay the following regular and expected payments which have been included in the annual budget, as allowed by Financial Regs
i) up to the budgeted amount; and reported paid at the next possible FPC meeting
ii) if exceeding the budgeted amount, to seek approval at the next possible meeting prior to making a payment
iii) provide schedule in advance to Councillors
• Sage, payroll & accounts package
• Virgin media phone
• Clerk, salary, PAYE, pension
• Clerk printing/paper/ink/stamps/envelopes/folders costs
• Grass cutting
* Date labels for APM banners
* ROSPA Annual play inspection
* PWBL
* WLDC – annual defib scheme fees x 2 defibs
* Village Hall hire for meetings
* Hire of office space at village hall
* Reimburse any planter costs
* Auditor fees both internal and external
* Poppy wreath
* McAffee computer protection
* LALC Annual Membership Fee
* Rent to Hodgson Trust Charity for allotments
* ICO Annual fee
ALLOTMENTS:
16. Report from Allotment Inspectors: consider and resolve on the following as required:
i. Update on untended plot:
ii. Update on grazing land, including to approve quote to cut the allotment extension grass for £52+vat per cut
iii. Update on putting plans into place to increase number of plots
iv. Agree any further steps
v. Consider any revision to tenancy agreements
vi. To consider letter received in respect of allotment rents
ACCOUNTS
17. Receive the circulated schedule of payments/receipts for April 2024.
18. Note schedule of regular payments for May 2024
19. To approve any non-regular accounts for May 2024 not listed above.
20. Confirm verification/signing of bank reconciliation/bank statements Qs 1, 2, 3, 4:
21. Note feedback from LALC on whether to include solicitor fees in connection with the acquisition of the Holmfield Open Space on the Asset Register
22. Internal audit:
i. To note the contents of the Internal Audit Report 2023/20234
ii. To resolve to approve Section 1- Annual Governance Statement 2023/2024
iii. To resolve to approve Section 2 - Accounting Statements 2023/2024
PLANNING: to consider and agree actions as required:
23. Neighbourhood Plan – update, draft policies, liaison with school, public consultation, meeting with Church Commissioners on 30/01/24, resolve to submit NP draft plan documents to WLDC and move to Regulation 14 consultation, offer for Paddock
24. Gallagher Developments - Land north of Fiskerton Road East, Cherry Willingham – note any date advised for public consultation event in Spring 2024
CORRESPONDENCE RECEIVED:
25. Lincolnshire Moves: Your voice, your roads survey (part of an in-depth review into LCC’s Traffic Management Policy for the county. Deadline 17th May, 2024)
NEW ITEMS: to consider and agree actions as required:
26. Consider purchase of hearing device
27. Consider letter of thanks to resident for their assistance re junction lines at Water Hill
28. To receive decision made from complaints hearing held in Closed Session at the end of Council meeting held on 18th April, 2024.
29. Concerns re executive powers (Cllr C Darcel)
UPDATE REPORTS: to consider and agree actions as required:
30. Communications Policy
31. Laptop for Councillors
32. Draft constitution documents for Village Hall: car park agreement, play area agreement, and Village Hall Management Committee constitution – any update from Charity Commissioners, joint meeting with VHMC with an independent Chairperson:
33. Village gateway project – installation of speed indicator devices, update on gates, LRSP review of new locations, LRSP speed survey, replace batteries that were stolen
34. Witham Valley Access Group
35. Repairs/replacement play equipment, grants
36. Emergency Plan:
37. Action log – to consider any other items which have an update
MEETINGS:
38. Matters for inclusion on next agenda:
39. Date of next meeting: As agreed earlier in meeting, 7 – 9pm, Fiskerton Village Hall
40. Resolve to move into Closed Session as the following items contains information of a personal, sensitive and/or confidential nature:
41. To resolve upon request for assistance to be submitted to nearby parish council in respect of complaint (item 17) above:
42. To consider if any breaches to Standing Orders occurred during the complaints hearing on 18th April 2024
Mrs Michelle Vail Clerk/RFO to Fiskerton Parish Council Dated 10.05.2023