17 June 2019
Minutes of the meeting of Fiskerton Parish Council held 7.30pm – 8.45pm on 17 June 2019 in Fiskerton Village Hall
Attendees: Cllr A Walker (AW), Cllr S Canner (SC), Cllr M Harrison (MH), Cllr C Darcel (CD), Cllr C HILL (CH), Cllr W Adams (WA), S Hall, 9 members of the public
1 OPEN SESSION - SUSPENSION OF STANDING ORDERS FOR 15 MINUTES
1.1 A resident at Short Ferry informed the meeting that white marking paint has appeared on Ferry Road between Fiskerton and Short Ferry and enquired: is the marking for road repairs? If so, they do not extend anywhere near Short Ferry. The resident also said: do we have to wait until there is an accident before anything is done. The resident was assured that Lincolnshire County Council (the highway authority) have been informed about the poor condition of the road and have met with Richard Davies, the portfolio holder for highways to explain the situation. AW read out a transcript of what was discussed at the meeting which, included representations about the poor condition of Ferry Road.
CD said he will take a drive down there to look at the condition of the road. The resident warned of the hazards: poor road surface and no footpath adding, that it is dangerous because the edges of the road are so poor that drivers drive down the middle of the road.
1.2 Planning application 137060. The neighbour said although the matter is in the hands of WLDC planning enforcement team for an alleged breach of planning conditions the matter has not been resolved.
1.3 CD informed the meeting that a resident has contacted him to report that a motor cyclist has been seen carrying a child on the public open space at Holmfield. It may be a one off but if it occurs again the PCSO will be informed.
1.4 A member of the public said the condition of the road between Fiskerton and Short Ferry is getting worse and said the parish council need to put pressure on Lincolnshire County Council to carry out maintenance. The member of the public said the extra traffic due to the closure of Bardney Bridge is making the situation worse.
1.5 MH asked if a traffic count can be carried out on Ferry Road. Members discussed the issue but there was no resolution to take action.
1.6 Action:
1) Clerk to write to LCC to point out the additional traffic
2) Clerk to pass on safety concerns to LCC
3) Clerk to inform LCC that Ferry road is getting worse
4) CD to send the clerk a report for forwarding to LCC
Action: CD/ Clerk
2.0 APOLOGIES FOR ABSENCE
2.1 WLDC Councillor Anne Welburn, Cllr R Wall (RW)
3.0 DECLARATION OF INTERESTS
3.1 CH declared and interest as a member of WLDC planning committee
4.0 TO ACCEPT THE MINUTES OF THE ANNUIAL MEETING OF THE PARISH COUNCIL AND THE ORDINARY MEETING OF THE PARISH COUNCIL HELD ON 3Ro June 2019 AS A TRUE RECORD
4.1 The minutes of the ordinary meeting, subject to minor amendments were agreed as a true record of the meeting. Proposed by AW seconded by MH all in favour.
The minutes of the Annual meeting of the parish council were agreed as a true record of the meeting. Proposed SC, Seconded by CH, all in favour.
5.0 ACCOUNTS
5.1 The clerks working hours and internet costs report. It was decided to discuss the matter in a closed session at the end of the meeting.
6.0 NEIGHBOURHOOD PLAN
6.1 Special motion to reverse a decision made by Fiskerton Parish Council at their meeting on 15th April 2019 agenda item 7.2. Which stated: Having delivered the Neighbourhood plan report it was resolved that the plan, in accordance with regulation 14 be submitted to WLDC for them to examine it and organise a referendum so all residents can decide by majority vote whether to accept the Neighbourhood plan or not.
Written notice has been received from Councillors Adams, Hill and Walker for the following motion to be put before the council:
"For the council to decide whether to withdraw the Neighbourhood plan from WLDC in order to allow the current council to review and consider its content and supporting documents and to agree on how to proceed".
The motion was proposed by MH and seconded by CH. Vote 5 in favour and 1 against. The motion was carried. The clerk was instructed to write to WLDC and ask that the plan to be withdrawn.
7.0 CORRESPONDENCE
7.1 Village Hall - Increase in hire charges. Clerk has been officially notified of an increase in the village Hall hire charges.
7.2 ICS Services Ltd. No win no fee. Bid writing service for community grants. The clerk informed the meeting this was a company seeking work. AW will take the information to the village hall management committee to see if there is any interest.
7.3 Community Speed Watch - an e-mail has been received from LRSP in response to a request for information regarding the traffic speed monitor initiative, details of which were circulated to members prior to the meeting. Councillors considered the speed monitor initiative. No action was proposed.
7.4 Central Lincolnshire Local Plan Review. It was agreed that the planning group will meet and CD formulate a considered response to the consultation. The considered response, with recommendations will be reported to the clerk by 10th July at the latest so that in can be put on the agenda for consideration by the full council at the 15th July meeting.
8.0 VILLAGE HALL DEEDS REVIEW
8.1 Reference: meeting between the village hall management committee and parish councillors 11 Jan 2019. At their meeting on 4th February 2019 the parish council approved expenditure of £480.00 + VAT on the understanding that the village hall committee meet 50% of the cost.
There was general agreement that AW will take over the task form RW.
The clerk will need to provide an e-mail for the solicitor stating: AW is taking over this task and is acting on behalf of the parish council.
RW to be consulted to hand over any information there is on file.
9.0 VILLAGE HALL ROOF REPAIRS
9.1 Members of the council discussed the leaking roof at the village hall. It is alleged that when the solar panels were installed some years ago the roof tiles were damaged. This is, allegedly, where the roof is leaking. The clerk also pointed out there is a perceived problem with the metering system which needs maintenance and a safety check. The council asked the clerk to write to the owners of the solar farm and Philip Good and ask if they will carry out repairs to the village hall roof and maintain the meter system.
CD is to provide the addresses to where the correspondence should be directed.
10.0 VILLAGE SIGNS PROJECT
10.1 It was agreed that the clerk will meet with Councillor Walker to go through the information that is on file with a view to progressing the scheme.
11.0 TO RECEIVE OBSERVATIONS OF DISTRICT AND PARISH COUNCILLORS
11.1 CD and CH who are members of WLDC had nothing to report.
12.0 MATTERS FOR INCLUSION ON THE NEXT AGENDA
12.1 Holmfield open space
12.2 Woodlands trust for tree planting proposal
12.3 Village Hall Grounds tree pruning
13.0 DATES OF NEXT MEETINGS
13.1 15th July 2019 - 7:30pm Fiskerton Village Hall
5.0 CLERKS WORKING HOURS AND INTERNET COSTS
5.1 This item was on the agenda for the meeting held on 3rd June 2019. At that meeting councillors decided to consider the matter at the 17th June meeting. At the meeting councillors decided to discuss the matter in a closed session at the end of the meeting.
5.2 At this point the council moved into closed session in order to discuss the clerk's working hours and internet costs. The clerk summarised the report that had been previously circulated to councillors. CD said he was against the review until the clerk explained the situation and pointing out: there is a requirement for the council to reimburse all expenses.
Councillors agreed to:
a) Increase the clerk's contractual hours from nine hours a week to ten hours a week .
b) Pay a sum of £18 per calendar month to cover the cost of maintaining a home office with internet and telephone connection.
c) Hours worked in excess of 10 hours a week to be paid overtime.
d) The operative date is 1st July 2019.
Proposed by MH seconded by WA. Vote all in favour except CD who abstained.
Clerk to revise the contract of employment.
14.0 Signed minutes
Chairman, 15 July 2021