February 2023 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Adrian Walker Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The next Meeting of Fiskerton Parish Council will be held on Thursday 16th February 2023 at 6.45pm in Fiskerton Village Hall at which the business listed in the agenda below will be transacted. The time between 7.00pm and 7.15 pm may be given over to a public session if required, but if no members of the public wish to speak, the meeting will start at 7.00pm.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Resolve to move into Closed Session as the following item contains information of a personal or sensitive nature
2. To consider application(s) for the vacant positions of parish councillor
3. Resolve to move out of Closed Session
4. Open session: suspension of standing orders for 15 minutes for residents to speak
5. Apologies for absence
6. Declaration of interests
7. Approve notes of meeting of 19th January 2022 as a true record
8. To receive observations of the District and County Councillors including:
* Receipt of reports (D/Cllr A Welburn: Feb 2023)
9. Chairman’s report
10. FINANCE
a. To note the following payments/receipts schedule for January 2023:
PAYMENTS
* Pritchard, Xmas tree, £183.34 + £36.66 VAT = £220.00
* PWLB, £1026.27
* Clerk, salary, Jan, £461.73
* PAYE, Jan, £52.40
* Pension, Jan, £152.33
* Printing costs, May 2022 – Jan 2023 inclusive, £108.60
* Sage, payroll & accounts package, Jan, £19.00 + £3.80 VAT = £22.80
* Virgin media call package, Jan, £9.45 + £1.88 VAT = £11.33
* Virgin Media, phone handset, Jan, £7.00
* Fiskerton Village Hall, October 2022 meeting, £24.00
TOTAL = £2044.12 + £42.34 = £2086.46
RECEIPTS
* Interest, Jan, £14.33
* Sills & Betteridge, reimburse unspent monies re Holmfield Open Space, £146.22
TOTAL = £160.55
b. To resolve to approve payment of the following accounts for February 2023:
* Clerk, salary, Feb, £461.73
* PAYE, Feb, £52.40
* Pension, Feb, £152.33
* Paper, £19.00
* Sage, payroll & accounts package, Feb, £19.00 + £3.80 VAT = £22.80
* Virgin media call package, Feb, £9.45 + £1.88 VAT = £11.33
* Virgin Media, phone handset, Feb, £7.00
* Fiskerton Village Hall, Nov and Dec 2022 meetings, £72.00
TOTAL = £792.91 + £5.68 = £798.59
c. Appoint Internal Auditor for 2023/24 at £157.50 + £31.50 VAT = £189.00
d. Approve TSO Host annual fees of £47.88 + £9.58 = £57.46
e. Approve TSO Host domain registration, anticipated at £6.95 +£1.39 VAT = £8.34.
f. Approve grass cutting quote(s) for 2023 season
g. LALC Annual subscription of £296.09
h. LALC Annual Training Scheme of £115.00 + £23.00 VAT + £138.00
i. Consider request from Village Craft Club to hold their funds in FPC account
PLANNING: to consider and agree actions as required:
11. Neighbourhood Plan: to receive update
12. Ratify time sensitive decisions made at the January 2023 meeting to submit ‘No objections’ to:
i. 146046 - Planning application for 6no. dwellings, conversion and extension of barn to create 1no. dwelling, 2no. detached garages including associated landscaping and access. LOCATION: Land to the South of Chapel Road Fiskerton . APPLICATION TYPE: Full Planning Application
ii. 146047 - Listed building consent for 6no. dwellings, conversion & extension of barn to create 1no. dwelling, 2no. detached garages including associated landscaping and access. LOCATION: Land to the South of Chapel Road Fiskerton, APPLICATION TYPE: Listed Building Consent
13. New application: 146198: Planning application to erect side extension to dwelling and garage with office above: Woodlands Farm Ferry Road Fiskerton Lincoln LN3 4HU
CORRESPONDENCE RECEIVED:
NEW ITEMS: to consider and agree actions as required:
14. Draft constitution documents for Village Hall: car park agreement, play area agreement, and Village Hall Management Committee constitution – any update from Charity Commissioners
15. Play Area:
i. matters from signed risk assessment (RA), proposed by Cllr A Walker, as follows:
a. agree on the required contact information for reporting defects, ie email address or tel number
b. approve Cllr K Brereton to order the required signage
c. approve the Clerk to add into the grass cutting contract ‘to walk the ground and remove dog fouling prior to cutting’
d. approve to create a location within dropbox to store all routine inspection reports
e. approve to have a review of the RA added to the rolling agenda for the month of November
f. approve for the above items to be added to the action tracker
ii. consider removal of play area tree
16. Bus shelter (Reepham Road, adj. Plough Lane) – quote to replace pane of £174.02 + VAT
17. Cleaning bus shelter roofs – consider any quote received
18. Coronation gifts
19. Summer bedding – approve expenditure
20. Tyrritt Arms grit bin – consider approach from LCC for removal
21. Resident: field access
22. Annual Maintenance of the village clock – approve expenditure (year 1 is £234.00 + VAT, in years 2 and 3 the amount would increase by 5% in year 2 and again in year 3)
23. WVAG update and suggestion to improve access to river bank in Fiskerton.
24. East Midlands Railway Station Community Fund
25. Resident – request for clarity over where residents can/can’t access across fields
UPDATE REPORTS: to consider and agree actions as required:
26. Paddock- any update
27. Village Gateway Project
28. Drafting of bullying protocols
29. Allotments following site visit
30. Defibrillator at Village Hall – signed up to WLDC scheme
31. Email address – Cllr C Darcel
32. Action log – to consider any items which have an update
MEETINGS:
33. Matters for inclusion on next agenda: Review asset register and risk assessment APM
34. Date of next meeting: Thursday 16th March 2023, 7pm, Fiskerton Village Hall
Mrs Michelle Vail Clerk/RFO to Fiskerton Parish Council Dated 10.02.23