May 2023 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Adrian Walker Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The Annual Meeting of Fiskerton Parish Council will be held on Monday 15th May 2023 at 7:00pm in Fiskerton Scout Hut at which the business listed in the agenda below will be transacted. A timeslot of up to 15 minutes will be available early in the meeting for a public session if required.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Election Results:
a) confirmation of councillors
b) confirmation of their signing of Declarations of Acceptance of Office forms prior to commencement of the meeting
c) resolve that any councillor not present at this meeting due to exceptional circumstances; who has not signed their Declaration of Acceptance of Office form prior to commencement of the meeting; be able to sign said form at the earliest possible date following this meeting
2. Appointment of Chairman and signing of Declaration of Acceptance of Office as Chairman
3. Appointment of Vice Chairman
4. Resolve to move into Open Session: suspension of standing orders for up to 15 minutes for members of the public to speak on agenda items; or to suggest items for consideration on a future agenda
5. Resolve to resume Standing Orders and close the public session
6. Apologies for absence – to accept apologies and reasons for absence, where given
7. To receive any declarations of pecuniary or non-pecuniary interest on any item on the agenda in accordance with the Localism Act and the Council’s Code of Conduct and Standing Orders.
8. Approve notes of meeting of 20th April 2023 as a true record
9. To receive observations of the District and County Councillors
10. Chairman’s report
11. To review existing appointments and delegation arrangements for 2023/24; and approve new appointments and delegation arrangements for 2023/24 as required
(note: initials and italics indicate appointments as made in 2022/23):
Council officer’s appointments
* Bank signatories – all members as signatories and to sign cheques
* Member to oversee accounting and finance – AW
* Member to oversee personnel, discipline, remuneration – AW
* Planning Committee – AW, PW, CD
* Village Hall Roof Repair Committee – AW, RW, SC, CH, PW
* Neighbourhood Plan Working Group – AW, PW, RESIDENTS
* VAS coordinator, charge batteries and move signs – AW, PW
* Website master - Clerk
* Member to oversee training – Clerk
* Remembrance overseer - Clerk
* New panel: ‘Policy Creation and Review Panel’
* New Panel: Committee/Panel ‘Terms of Reference Creation and Review Panel’
* New: Councillor to verify and sign at least quarterly bank reconciliations/bank statements
Routine Inspections appointments
* Flood alleviation scheme inspector - AW
* Play area inspector - PW
* Bus shelter inspector – AW
* Allotments inspector – AW
* Grass cutting inspector – AW
* Inspector for public open space fences, gates and signs – PW
.
Coordinators appointments
* Village Hall – PC are custodian trustees, liaison with VH committee - AW
* Lincolnshire Association of Local Councils coordinator - Clerk
* LCC Highways liaison – reports and communications - Clerk
* Community Hub liaison councillor – this is included within the VHMC. - AW
* Public transport liaison councillor - AW
* Litter picking coordinator - PW
* School coordinator – PW
* Village signs/planters project leader/coordinator – AW
FINANCE – annual financial matters
12. Approve continuing direct debits to Sage; and to Virgin Media for mobile phone
13. Approve continuing use by clerk of a FPC debit card
14. Approve discontinuing petty cash system, pay monies into bank account
15. Approve insurance cover for 2023/24 of £653.20
16. Resolve to approve the Clerk paying the following regular and expected payments which have been included in the annual budget
i) up to the budgeted amount; and reported paid at the next possible FPC meeting
ii) if exceeding the budgeted amount, to seek approval at the next possible meeting prior to making a payment
• Sage, payroll & accounts package
• Virgin media phone
• Clerk, salary, PAYE, pension
• Clerk printing/paper/ink/stamps/envelopes/folders costs
• Grass cutting
* Date labels for APM banners
* ROSPA Annual play inspection
* PWBL
* WLDC – annual defib scheme fees x 2 defibs
* Village Hall hire for meetings
* Hire of office space at village hall
* Reimburse any planter costs
* Auditor fees both internal and external
* Poppy wreath
* McAffee computer protection
* LALC Annual Membership Fee
* Rent to Hodgson Trust Charity for allotments
* ICO Annual fee
* LALC Annual Training Scheme (2023/24 already paid)
POLICY REVIEW:
17. Approve review of FPC’s policies and procedures as previously delegated to Cllr A Walker (note: Standing Orders and Fin Regs were reviewed and approved at April 2023 meeting, as were Asset Register and Financial risk assessment)
18. Approve as required, amendment to Financial Regulations to include any decisions made under items 13 and 14 above.
19. Review risk policy statement
20. Training Needs:
i. To consider any requests for training
ii. To consider joining LALC’s Annual training Scheme
FINANCE
21. ACCOUNTS
a. Resolve to receive the circulated schedule of payments/receipts for April 2023.
b. To approve any non-regular accounts not listed above.
c. To agree on which accounting system to use from April 2023 onwards
PLANNING: to consider and agree actions as required: None
CORRESPONDENCE RECEIVED:
22. Freedom of Information request – approve draft response for issuing to requestor
23. Approve Cllr A Walker answering questions on new village entry signs posed by Tucann Ltd for article for Townlands local community magazine
24. Note circulation of Police crime data 7/3/23 – 26/4/23
25. Note Gardening Club’s thank you for FPC’s temporary holding of their monies
NEW ITEMS: to consider and agree actions as required:
26. Potholes on road into Cherry Willingham (Cllr C Hill)
27. Fix My Street details require circulation – to be put onto Action Log.
UPDATE REPORTS: to consider and agree actions as required:
28. Woodlands trust monies
29. Allotments – update; and approve the following actions as suggested at the April 2023 Meeting Open Session:
i. In the short-term: Cllr A Walker to meet current users; waiting list to be reviewed; and if required, to advertise locally to gauge interest.
ii. Longer-term: to create and deliver a plan to develop plots; and hold a suggested two meetings a year with plot holders.
30. Action log – to consider any other items which have an update
MEETINGS:
31. Matters for inclusion on next agenda:
32. Date of next meeting: Thursday 15th June 2023, 7 – 9pm, Fiskerton Village Hall
Mrs Michelle Vail Clerk/RFO to Fiskerton Parish Council Dated 10.05.2023
