January 2021 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Chris Darcel Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The next Zoom remote meeting of Fiskerton Parish Council will be held on Monday 11 January 2021 at 7:30pm at which the business listed in the agenda below will be transacted.
To join this meeting; click on the link below and enter the meeting ID and Passcode as directed:
Join Zoom Meeting
https://us02web.zoom.us/j/89207761363?pwd=Smkvck1lOVIyeW9WOVVIdTZIVndzdz09
Meeting ID: 892 0776 1363 Passcode: 817799
The time between 7.30pm and 7.45 pm may be given over to a public session if required, but if no members of the public wish to speak, the meeting will start at 7.30pm.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Open session – suspension of standing orders for 15 minutes
2. Apologies for absence
3. Declaration of interests
4. Approve notes of remote meetings of 9th and 30th Nov 2020 as a true record
FINANCE
5. ACCOUNTS
a. To note the following schedule of receipts and payments for November and December 2020:
PAYMENTS
02/11/2020, Sage, Payroll/accounts package, Nov 2020, £7.00 + £1.40 VAT = £8.40
05/11/2020, Cllr Chris Darcel, Reimburse 2 months subscriptions to Zoom, £28.78
20/11/2020, PKF Littlejohn LLP, External auditor, £200.00 + £40.00 VAT = £240.00
20/11/2020, Fiskerton Village Hall, FPC office rent, 2019/2020, £1,200.00
20/11/2020, Glendale, grass cuts, Oct 2020, £360.00 + £72.00 VAT = £432.00
20/11/2020, St Clements Church Council, contribution to village magazine, £50.00
20/11/2020, Virgin Media, Nov office phone, £17.00
27/11/2020, CLERK, salary, Nov 2020, £337.96
27/11/2020, CLERK, PAYE, Nov 2020, £53.00
01/12/2020, Sage, Payroll/accounts package, Dec 2020, £19.00 + £3.80 VAT = £22.80
02/12/2020, Amazon, Covid signs for play area, £9.55 + £1.91 VAT = £11.46
17/12/20, PWBL, loan repayment, £1026.27
20/12/20, Virgin Media, Dec office phone package, £17.00
24/12/20, Clerk, salary, Dec 2020, £416.10
24/12/20, PAYE, Dec 2020, £72.60
TOTAL PAYMENTS - £3814.26 + £119.11 VAT = £3933.37
RECEIPTS
10/11/20, Lincolnshire County Council, Amenity grass cutting reimbursement, £665.09
23/11/20, Centrica, Scout hut solar panel income, £670.86
30/11/20 Deposit account interest, £0.53
21/12/20, EDF, FIT income, £63.11
TOTAL RECEIPTS - £1399.59
b To resolve to approve payment of the following accounts:
A, HAGS, replacement swing parts, £399.89 +£79.97 VAT = £479.86
B, Lexis Nexis, Charles Arnold Baker, Local Council Administration Book, £119.99
C Sage, Payroll/accounts package, Jan 2021, £19.00 + £3.80 VAT = £22.80
D Virgin Media, Dec office phone package, £17.00
E Clerk, salary, Jan 2021, £337.76
F PAYE, Jan 2021, £53.20
G MacAfee, annual fee, £44.99
TOTAL TO BE PAID = £991.83 + £83.77 VAT = £1075.60
c To receive bank reconciliations
6. To resolve on the 2021 - 22 Precept final demand figure; required to submitted to WLDC by 29 January 2021
7. To note the external auditor’s report
8. To consider revising grants policy
9. Regarding consultation with residents in respect of repairs to church clock; and to VHMC; to agree what to include, how and when the consultation should take place and how the responses could be collected
10. To consider a funding request application from Fiskerton Scouts from the Lark Energy Community Fund (LECF)
11. To consider a financial contribution to LALC for a donation made by them on behalf of parish councils, to the RAF Benevolent Fund, by way of a thank you to the volunteer who assisted on the new website
PLANNING:
12. Neighbourhood Plan
i. Receive update on Neighbourhood Plan
ii. To receive latest minutes of NP meetings
13. To consider resident’s e-mail regarding NP group and agree on response
14. To consider response required for planning application 142079 for installation of a new field gate access at land south of Chapel Road, Fiskerton, LN3 4HG
UPDATE REPORTS:
15. Website:
i. Update on progress with new LCC Website
ii. To consider whether to pay hosting fees for old website
iii. To consider removal of FPC information from old website and posting of a link to the new website
16. Update on repairs to Village Hall roof; to include:
i. to note receipt of minutes of the sub-committee meetings
ii. to ratify the placement of works order for roof repairs
iii. to revisit the motion for supporting the VHMC’s application to FCC for a 90% grant to replace the Village Hall roof (special motion by CD, CH)
17. Update on village hall wall; to include approval of repair works as required
18. Update on relocating horse trough outside Manor House
19. Update on village planters
CORRESPONDENCE RECEIVED:
Action required:
20. To approve attendance by RW at a webinar re census – invite from Office for National Statistics
21. To agree a response to resident’s e-mail reminding the PC that they are the village hall custodian trustees of the village hall charity and so should expect to receive a report and accounts statement from the village hall committee at every annual parish meeting, but have not received these for several years.
No action required:
22. From Fiskerton PCC regarding the marking of church path by grass cutters
23. From VHMC thanking FPC for its letter of 29/10/20 answering a complaint
24. Cllr Fleetwood – December 2020 briefing
25. Neighbourhood Watch Our News National Newsletter- December
26. Nettleham Police Team newsletter - December
27. LCC letter advising forthcoming roadworks Ferry Road (4/1//21 – 2221)
28. LCC letter advising temporary road closures at Ferryside and Ferryside Gardens for carriageway resurfacing (21/1/2021 to 25/1/2021)
29. WLDC News Release - New Farewell Service at Lea Fields
30. Town and Parish Council newsletter - December
31. WLDC – notification of launch of Climate Strategy - Phase 2 Consultation launched in connection with its draft climate, environment and sustainability strategy
32. Fiskerton News e-mail – thanking FPC for its £50 contribution; and advising that £50 provides just over three quarters of the printing cost for one month.
33. LALC News issue 174
NEW ITEMS:
34. To consider Grazing right renewal
35. To consider a replacement noticeboard
36. To resolve to continue with LCC’s Parish Agreement scheme for the 2021-22 financial period
37. To resolve to adopt risk assessments and policies as drafted/reviewed by KB
38. Hodgson Trust allotment agreement – consider any agreement as received
39. To consider that night time street lights are being turned off too early
40. To consider that:
- two parish councillors also sit on the Village Hall Management Committee (VHMC)
- RW was appointed by FPC to sit on the VHMC, an outside body, to liaise with the parish council.
- AW was co-opted before he became a parish councillor.
- The VHMC have a duty after each committee meeting to circulate a copy of the minutes to all members of the parish council and their accounts. At the moment this is not happening.
- The Village Hall Management Committee must appear open and transparent to the parish Council.
- The monitoring officer at WLDC has advised that this is the role of having a representative on both FPC and VHMC.
41. To agree any items for next edition of village newsletter
42. To consider CD’s queries raised on matters relating to Scout Hut
43. Chairman’s comments
44. To receive observations of the District and County Councillors.
45. Matters for inclusion on next agenda
46. To resolve to move into Closed Session as the following items contain information of a confidential nature:
47. To consider matters relating to the following items:
i. Clerk’s hours
ii. To approve clerk’s printing costs
iii. Consider and agree any actions required regarding resident’s e-mail concerning publication of internal auditor report
Mrs Michelle Vail Clerk/RFO to Fiskerton Parish Council Dated 06.01.21