February 2022 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Chris Darcel Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
The next meeting of Fiskerton Parish Council will be held on Thursday 17th February 2022 at 7:30pm in Fiskerton Village Hall at which the business listed in the agenda below will be transacted. The time between 7.30pm and 7.45 pm may be given over to a public session if required, but if no members of the public wish to speak, the meeting will start at 7.30pm.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
Before the start of the meeting, a developer will speak to Members regarding local matters in relation to the Rural Exception Scheme.
1. Open session: suspension of standing orders for 15 minutes
2. Apologies for absence
3. Declaration of interests
4. Approve notes of meeting of 8 November 2021 as a true record
5. Approve notes of extraordinary meeting held on 18 October 2021 as a true record
6. To receive observations of the District and County Councillors including:
i. To note receipt of reports
ii. Update on Queen’s Jubilee tree7. Chairman’s report
8. To consider, if required, the talk from developer regarding local matters in relation to the Rural Exception Scheme.
FINANCE
9. ACCOUNTS
a. To resolve to receive the following schedule of payments and receipts for November and December 2021; and January 2022:
PAYMENTS
Carpenters Arms, defib parts (+ spares), £278.00 + £57.39 = £335.39
Sage, payroll & accounts package, Nov 2021, £19.00 + £3.80 VAT = £22.80
Sage, payroll & accounts package, Dec 2021, £19.00 + £3.80 VAT = £22.80
Sage, payroll & accounts package, Jan 2022, £19.00 + £3.80 VAT = £22.80
Virgin Media, phone handset, Nov 2021, £7.00
Virgin Media, phone handset, Dec 2021, £7.00
Virgin Media, phone handset, Jan 2022, £7.00
Virgin media call package, Nov 2021, £8.46 + £1.69 VAT = £10.15
Virgin media call package, Dec 2021, £8.46 + £1.69 VAT = £10.15
Virgin media call package, Jan 2022, £8.46 + £1.69 VAT = £10.15
Clerk, salary, Nov 2021, £475.84 (inc 7 additional hours worked)
Clerk, salary, Dec 2021, £412.26
Clerk, salary, Jan 2022, £412.26
PAYE, Nov 2021, £45.80
PAYE, Dec 2021, £30.00
PAYE, Jan 2022, £30.00
LCC Pension, Nov, £154.56
LCC Pension, Dec, £131.04
LCC Pension, Jan 2022, £131.04
Village Hall hire for FPC meetings on 2/8/21 and 23/8/21, £48.00
Village hall office rent Sept 2020 – Aug 2021, £1200.00
Banner printing of date insert, £20.00 + £4.00 VAT = £24.00
Glendale, October, £188.54 + £37.71 VAT = £226.25
McAfee Annual fee, £69.99
Postage (Return signed solicitor papers), £7.65
Village hall hire for FPC meetings Oct and Nov, £48.00
Cleaning of bus shelters and play area, £260.00 + £52.00 = £312.00
Rudies Roots, planting stone trough, £80.00 + £15.00 VAT = £95.00
PWLB, £1026.27
TOTAL TO BE PAID = £5152.63 + £182.57 = £5335.20
RECEIPTS
Interest, Nov, 0.63p
Interest, Dec, 0.61p
Interest, Jan, 0.61
WLDC grant, village hall roof repair, £5897.78
LCC, grass cut contribution, £673.47
EDF, £84.19
British Gas, £1306.99
TOTAL RECEIPTS = £7964.28
b. To resolve to approve payment of the following accounts for February 2022:
Sage, payroll & accounts package, Feb 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, Feb 2022, £8.46 + £1.69 VAT = £10.15
Virgin Media, phone handset, Feb 2022, £7.00
Clerk, salary, Feb 2022, £412.26
PAYE, Feb 2022, £30.00
LCC Pension, Feb 2022, £131.04
Village Hall hire for FPC meetings, £48.00
TOTAL TO BE PAID = £655.76 + £5.49 = £661.25
10. To consider trialling NatWest free accounting package
11. To approve the LALC Annual Subscription fees for 2022 – 23 of £295.62
12. To consider whether to join LALC’s Annual Training Scheme at £110.00 + VAT
13. To receive update on national pay award 2021/22
14. Paying for domain and linked emails – approve payment to renew; as required
15. Consider grass cutting quotes for 2022 season in conjunction with letter received about churchyard cuts
16. To consider approaching the VHMC with a view to jointly signing the Miller Mockford Winkworth trust document of 2005 and submitting asap it to the Charities Commission as an amendment (Requested by CD for clarification ahead of setting
the budget for 22/23)
17. To revisit the setting of the precept, and the earmarked reserves discussed in the November 2021 meeting (CD, CH)
18. To approve final budget for 2022/23
19. To ratify time sensitive decision to submit a precept final figure of £23,970.00 to WLDC
20. Update on Internal auditor services and approve as required at £40.
PLANNING: to consider and agree actions as required:
21. Neighbourhood Plan: to receive update from NP Committee
22. Approve submission of letter to WLDC and developers re FISKERTON AIRFIELD SOLAR FARM PLANNING APPLICATION 142117
UPDATE REPORTS: to consider and agree actions as required:
23. Repairs to Village Hall roof to include
i. to receive update from VHRR Committee
ii. agree to obtaining quote from solicitor to remove current restriction on title register as flagged up by grant provider
iii. resolve to close play area for duration of repairs
iv. Approve contract to be issued to builder
24. Transfer of land from Morris Homes to include
i. To receive update
ii. To ratify time sensitive decision to reply to solicitor agreeing to pay £567.42 balance of search fees; and approve this expenditure
iii. To ratify time sensitive decision on the value of each parcel of land to allow solicitor to obtain quotations for the chancel repair liability insurance
25. Holmfield Open Space Committee:
i. to receive update
26. Queen’s Platinum Jubilee Event:
i. to receive update;
ii. to resolve on any required decisions
iii. consider clerk’s request for event details to allow for application to WLDC for a grant of £750.00
27. Five-mile bridge: to receive update from clerk
28. Carpenter’s Arms defibrillator:
i. Approve time sensitive expenditure for replacement parts (+ spares) at £278.00 + £57.39 VAT = £344.34
ii. Consider relocation to the village hall and to buy a replacement cabinet,
iii. Consider appointing a Councillor as nominated person responsible for both defibrillators
29. Update on outstanding jobs as follows:
i. Introduction of additional policies
ii. Office sort out
iii. Putting old minutes onto website
iv. Consider cloud-based storage system
v. Setting up of FPC specific email addresses
vi. Post lockdown event first weekend of June
vii. Hodgson Trust agreement – adding bees into agreement
NEW ITEMS: to consider and agree actions as required:
30. To ratify time sensitive response to LCC ref rerouting of Viking Way
31. To ratify time sensitive decision to join LCC’s Parish Agreement Scheme – Urban Highway Grass Cutting 2022-23
32. Consider quote of £1100 to fell trees/remove stumps: location: play area adj. boundary wall
33. To discuss the attempts of the district council to interfere in parish issues and undermine the decisions and activities of the Parish council, to include: (AW)
i. That the PC write to the editor of the village newsletter saying that our district councillors have no authority to be publicly discussing Parish issues and that they therefore refuse to publish any article relating to parish issues other than the official write up provided by the clerk.
ii. That the PC article for the next newsletter includes a statement apologising for the incorrect and misleading information published by the district council and provides the correct figures wrt VH usage, PO subsidy and allocated reserves.
iii. That the PC raises a formal complaint against WLDC for allowing it’s members to behave in a manor to deliberately mislead the public and to undermine the activity of the PC.
34. Consider safeguarding concerns regarding a photo taken of Holmfield Open Space
35. To consider using transparency fund money to purchase large TV screen for Meetings
36. To consider whether to pay farmer £400 for access to riverbank for the year 1 May 2022 – 30 April 2023
37. To consider offer to FPC of a free file storage cabinet
CORRESPONDENCE RECEIVED:
38. To note only: WLDC Parish News – 8th and 9th editions
39. Resolve to reaffirm commitment to the project of construction of new Cycle/Footways as per resident email request
40. To consider one resident’s email that another resident’s recollections about the £10,000 from Morris Homes are completely wrong (as per draft minutes of October 2021)
41. To consider resident’s email opining that the Village Hall should be developed to become more and more the community hub of the village for ALL groups and ages of residents, and that the Post Office service is a key part of that
MEETINGS:
42. To set date for APM; and approve expenditure for date panels for banners
43. To ratify time sensitive decision to reschedule meetings to the following dates due to work on Village Hall roof as follows:
Monday 7th March, 2022
No meeting in April 2022
44. Matters for inclusion on next agenda:
45. Date of next meeting: Monday 7th March 2022, 7.30pm, Fiskerton Village Hall.
Mrs Michelle Vail Clerk/RFO to Fiskerton Parish Council
Dated 11.02.22