October 2022 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Adrian Walker Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The next meeting of Fiskerton Parish Council will be held on Monday 3 October 2022 at 7:30pm in Fiskerton Village Hall at which the business listed in the agenda below will be transacted. The time between 7.30pm and 7.45 pm may be given over to a public session if required, but if no members of the public wish to speak, the meeting will start at 7.30pm.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Open session: suspension of standing orders for 15 minutes for residents to speak
2. Apologies for absence
3. Declaration of interests
4. Approve notes of meeting of 21st July 2022 as a true record
5. To receive observations of the District and County Councillors including:
To note receipt of reports (D/Cllr A Welburn: Sept 2022)
6. Chairman’s report
FINANCE
7. ACCOUNTS
a. To resolve to receive the following payments/receipts schedule for July/August 2022:
PAYMENTS
- Clerk, salary, July/Aug, £864.54
- PAYE, July/Aug, £90.00
- Pension, July/Aug 2022, £282.84
- Sage, payroll & accounts package, July/Aug 2022, £38.00 + £7.60 VAT = £45.60
- Virgin media call package, July/Aug 2022, £18.90 + £3.76 VAT = £22.66
- Virgin Media, phone handset, July/Aug 2022, £14.00
- Glendale, Grasscuts, July 2022, £227.97 + £45.59 VAT = £273.56
- Glendale, grasscuts, Aug 2022, £227.97 + £45.59 VAT = £273.56
- ROSPA, August play area inspection, £73.50 + £14.70 VAT = £88.20
- PWBL loan, £1026.27
- Direct Hygiene, defib box, £529.00 + £105.80 + £634.80
TOTAL = £3392.99 + £223.04 = £3616.03
RECEIPTS
- Allotment rents, £36.00
- Grazing rent, £40.00
- VAT reclaim, £1025.58
- Interest, £1.62
- Interest, £1.84
TOTAL = £1105.04
b. To resolve to approve payment of the following accounts for September 2022:
- Clerk, salary, £432.07
- PAYE, £45.20
- Pension, £141.42
- Sage, payroll & accounts package, £19.00 + £3.80 VAT = £22.80
- Virgin media call package, £9.45 + £1.88 VAT = £11.33
- Virgin Media, phone handset, £7.00
- Glendale, Grasscuts, Sept 2022, £455.94 + £91.18 VAT = £547.12, Estimated
- WLDC, repay incorrectly paid CIL £2,978.06
- Data Protection Fee, £40.00
- Cllr A Walker, reimburse for trough plants, £59.99
- Village Hall hire, May x 2 meetings, £48.00
- Village Hall hire, June meeting, £24.00
- Village hall hire, July meeting, £24.00
TOTAL = £4128.14 + £96.86 = £4380.99
c. Update on external audit
d. To receive feedback on trialled Natwest accounting package and resolve on next steps
e. Resolve on option to opt out of the SAAA central external auditor appointment arrangements
f. Request from Gardening Club to use FPC bank account
g. Consider projects which would benefit from approx. £275.00 CIF from D/Cllr A Welburn
PLANNING: to consider and agree actions as required:
8. Neighbourhood Plan: to receive update
9. Central Lincolnshire Local Plan:
To note submission to the Secretary of State for Housing, Communities and Local Government
Consider an additional consultation on an addendum to the Sustainability Appraisal; open between 22 August and 4 October 2022
10. Reepham Neighbourhood Plan - Regulation 14 Consultation
CORRESPONDENCE RECEIVED:
11. WLDC Parish Newsletter
12. Lower Witham Flood Resilience Project newsletter
NEW ITEMS: to consider and agree actions as required:
13. To review H&S Policy (KB)
14. To agree a policy review schedule
15. Items raised in the Annual Parish Meeting:
i. Have a village questionnaire every 4 years to gather feedback on all matters
ii. Greater use of Social Media to give out/gather in information
iii. Is a ‘big’ APM a necessity?
16. Tracking of outstanding meeting actions (AW)
17. CD to explain his belief that the Village Hall grounds should be treated differently to the building
18. Draft constitution documents for Village Hall: car park agreement, play area agreement, and Village Hall Management Committee constitution – any update from Charity Commissioners
19. Appoint new councillors(s) to committees and other roles, as required
20. Winter planting of village planters
21. Christmas tree
22. Jubilee tree and plaque
23. Memorial wreath
24. Review ROSPA Annual play inspection report
UPDATE REPORTS: to consider and agree actions as required:
25. Update on outstanding jobs as follows:
i. Office sort out
ii. Putting old minutes onto website
iii. Consider cloud-based storage system
iv. Village Gateway Project
v. Carpenter’s Arms defibrillator
vi. Risk Assessment Holmfield road markings (KB)
vii month-by-month schedule of annual standing agenda items
viii play area risk assessments (KB)
26. Witham Valley Access Group update
27. Drafting of bullying protocols (CD)
28. Response from WLDC regarding field on the South side of Ferry Road - just to the west of the Fishing Lake and opposite Fiskerton Wood.
29. Office chair
30. Paddock
31. Remaining Lottery grant money (VHRRC)
32. Distribution of remaining Jubilee coins to 1) School 2) Scouts
MEETINGS:
33. Matters for inclusion on next agenda
34. Reschedule dates of remaining 2022 meetings as follows; all 7.30pm, Fiskerton Village Hall.
Move 20 Oct to Thu 3 Nov, Move 17 Nov to Thu 1 Dec.
Mrs Michelle Vail
Clerk/RFO to Fiskerton Parish Council
Dated 28.09.22