May 2022 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Chris Darcel Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The Annual Meeting of Fiskerton Parish Council will be held on Thursday 19th May 2022 at 7:30pm in Fiskerton Village Hall at which the business listed in the agenda below will be transacted. The time between 7.30pm and 7.45 pm may be given over to a public session if required, but if no members of the public wish to speak, the meeting will start at 7.30pm.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Election of Chairman and signing of Declaration of Acceptance of Office form
2. Election of Vice Chairman
3. Open session: suspension of standing orders for 15 minutes
4. Apologies for absence
5. Declaration of interests
6. Approve notes of meeting of 7th March 2022 as a true record
7. To receive observations of the District and County Councillors including:
i. To note receipt of reports (D/Cllr A Welburn: April, May 2022. Cllr I Fleetwood: May 2022)
8. Chairman’s report
9. School’s headteacher - to acknowledge her loss and consider any request for assistance from the school governors
10. To appoint to the following FPC positions for 2022/23 (note: initials indicate appointments as made in 2021/22):
Council officer’s appointments
Bank signatories – all members as signatories; with RW, SC, AW, CD to sign cheques.
Member to oversee accounting and finance - AW
Member to oversee personnel, discipline, remuneration - CD
Planning Committee – RW, SC, KB, AW
Village Hall Roof Repair Committee – AW, RW, SC, KB, CH
Neighbourhood Plan organiser/leader – CD
Neighbourhood Plan Committee – KB, AW, PW (tbc), RW, POSSIBLY SC, POSSIBLY 2 RESIDENTS
Holmfield Open Space Committee – AW, CH + 1 other, possibly RW or SC
Speed watch coordinator, charge batteries and move signs – AW, KB
Website master - Clerk
Member to oversee training – Clerk
Routine Inspections appointments
Flood alleviation scheme inspector - AW
Play area inspector - KB
Bus shelter inspector – SC, RW
Allotments inspector – RW, SC
Grass cutting inspector – RW, SC
inspector for public open space fence’s, gates and signs – CD
Coordinators appointments
Village Hall – PC are custodian trustees, liaison with VH committee - AW, RW
Lincolnshire Association of Local Councils coordinator - Clerk
LCC Highways liaison – reports and communications - Clerk
Community Hub liaison councillor - AW
Public transport liaison councillor - CD
Litter picking coordinator - CD
School coordinator – AW, KB
Village signs/planters project leader/coordinator - AW
Coordinator with Reepham and Cherry Willingham for link footpaths – RW
FINANCE
11. ACCOUNTS
a. To resolve to receive the following schedule of payments and receipts for March/April 2022:
PAYMENTS
Sage, payroll & accounts package, March 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, March 2022, £8.46 + £1.69 VAT = £10.15
Virgin Media, phone handset, March 2022, £7.00
Clerk, salary, March 2022, £687.41 – (inc. 22 additional hrs on website/policy work)
PAYE, March 2022, £118.72- (inc. 22 additional hrs on website/policy work)
LCC Pension, March 2022, £234.71 - (inc. 22 additional hrs on website/policy work)
Old website annual fees – £45.96
J Vail, work on accessible website documents, £100.00
Clerk printing costs, £27.90
Insignia, Jubilee coins, £442.50 +£88.50 = £531.00
Sage, payroll & accounts package, April 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, April 2022, £9.45 + £1.88 VAT = £11.33
Virgin Media, phone handset, April 2022, £7.00
Clerk, salary, April, £410.40
PAYE, April, £39.60
Pension, April 2022, £133.33
Tree Man Dan, £1100.00
M Vail, reimburse TSOHost payment, £6.95 + £1.39 = £8.34
J Canner, decorating, £3200.00
ARMA Roofing, £43,000.00 + £8600.00 = £51,600.00
TOTAL PAID = £49,617.39 + £8701.06 VAT = £58,318.45
RECEIPTS March/April 2022:
Precept, £23970.00
WLDC, CIL payment, £2978.06
VH roof repair monies paid by VHMC (inc grants from Bernard Sunley Foundation and VHMC), £5180.00
National Lottery, £29,321.55
EDF, £46.82
Interest, March, 0.61p
Interest April, £4.51
TOTAL RECEIPTS = £61,501.55
b. To resolve to approve payment of the following accounts for May 2022:
Glendale, Grasscuts, April 2022, £455.94 + £91.18 VAT = £547.12
Allen Signs, APM Banner and date panels, £90.36 + £18.07 = £108.43
Clerk, salary, May, £410.40
PAYE, May, £39.60
Pension, May 2022, £133.33
Sage, payroll & accounts package, April 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, May 2022, £9.45 + £1.88 VAT = £11.33
Virgin Media, phone handset, May 2022, £7.00
ARMA Roofing, extras, £490.00 + £98.00 = £588.00
Village Hall, Hall hire, meetings in Feb and March, £48.00
TOTAL TO BE PAID = £1703.08 + £212.93 = £1916.01
c. Consider insurance quotes; in conjunction with clarifying whether FPC or VHMC is responsible for insuring the VH car park
d. Internal audit:
i. To note the contents of the Internal Audit Report 2021/2022
ii. To resolve to approve Section 1- Annual Governance Statement 2021/2022
iii. To resolve to approve Section 2 - Accounting Statements 2021/2022
PLANNING: to consider and agree actions as required:
12. Neighbourhood Plan: to receive update from NP Committee
13. Central Lincs Local Plan Consultation, runs for 8 weeks 16 March to 9 May 2021
14. To approve responses on the following:
144553, 69 Ferry Road, remove existing extension and erect single storey side and rear extension – ratify submission of no objections
144838, Land at Kosylea, Orchard Road, Fiskerton, outline planning application to erect 1no. dwelling with access to be considered and not reserved for subsequent applications.
144839, St Johns, Chapel Road, remove conservatory and erect single storey extension.
144880, Hall Farm Hall Lane, erect a single story farm office building including removal of existing buildings
UPDATE REPORTS: to consider and agree actions as required:
15. Repairs to Village Hall roof
i. late payment to roofer
ii. approve roofer’s additional work costs over the original quote - £588.00
16. Transfer of land from Morris Homes
i. To consider one resident’s email that another resident’s recollections about the £10,000 from Morris Homes are completely wrong (as per draft minutes of October 2021)
17. Holmfield Open Space Committee:
18. Queen’s Platinum Jubilee:
i. to note final grant amount awarded by WLDC
ii. to resolve on process for distributing commemorative coins
19. Update on outstanding jobs as follows:
i. Introduction of additional policies – see below
ii. Office sort out
iii. Putting old minutes onto website
iv. Consider cloud-based storage system
v. Village Gateway Project
vi. Carpenter’s Arms defibrillator
NEW ITEMS: to consider and agree actions as required:
20. To approve adoption of the following draft policies:
Disciplinary Policy and Procedure
Grievance Policy and Procedure
Lone Working Policy
Media Policy
Protocol on Communication
Expenses Policy
Social Media Policy
21. Consider producing Protocols for bullying and conflicts of interest
22. Speed Cameras: to consider purchasing 2 speed indicator signs, 3 posts and 3 solar panels, the extra post and solar panel for the existing SID, with a likely total cost of less than £6000.
CORRESPONDENCE RECEIVED:
23. Resolve to reaffirm commitment to the project of construction of new Cycle/Footways as per resident email request
24. To consider resident’s email opining that the Village Hall should be developed to become more and more the community hub of the village for ALL groups and ages of residents, and that the Post Office service is a key part of that
25. Resident notification of free app re. fly tipping
26. Resident complaint about grasscutting outside property
27. Resident request to consider upgrade to play equipment, and enquiry as to how play parks are considered for upgrades
28. Church – email of thanks for grasscutting contractor carrying out their wishes
29. Complaint relating to one councillor
30. Resident email concerning vote of no confidence in Chairman
MEETINGS:
31. Matters for inclusion on next agenda:
32. Date of next meeting:
Annual Parish Meeting, Tuesday 31st May, 7 – 9pm, Fiskerton Village Hall
Ordinary meeting, Thursday 16th June 2022, 7.30pm, Fiskerton Village Hall.
33. Resolve to move into closed session as the following item contains information of a sensitive nature.
34. Salary review as per terms of clerk’s contract
35. To consider any applications for the vacant post of parish councillor
Mrs Michelle Vail Clerk/RFO to Fiskerton Parish Council Dated 13.05.2022