July 2022
FISKERTON PARISH COUNCIL
Chairman: Cllr Adrian Walker Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The next meeting of Fiskerton Parish Council will be held on Thursday 21st July 2022 at 7:30pm in Fiskerton Village Hall at which the business listed in the agenda below will be transacted. The time between 7.30pm and 7.45 pm may be given over to a public session if required, but if no members of the public wish to speak, the meeting will start at 7.30pm. Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Open session: suspension of standing orders for 15 minutes for residents to speak
2. Apologies for absence
3. Declaration of interests
4. Approve notes of meeting of 16th June 2022 as a true record
5. To receive observations of the District and County Councillors including:
To note receipt of reports (D/Cllr A Welburn: July/Aug 2022)
6. Chairman’s report
FINANCE
7. ACCOUNTS
a. To resolve to receive the following payments/receipts schedule for June 2022:
PAYMENTS
Clerk, salary, June, £410.20
PAYE, June, £39.80
Pension, June 2022, £133.33
Sage, payroll & accounts package, June 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, June 2022, £9.45 + £1.88 VAT = £11.33
Virgin Media, phone handset, June 2022, £7.00
Glendale, Grasscuts, May 2022, £455.94 + £91.18 VAT = £547.12
Post Office, Stamps, £5.44
Tesco, Paper, £8.00
TOTAL = £1088.16 + £96.86 VAT = £1185.02
RECEIPTS
British Gas, FIT payment, £162.41
EDF, FIT payment, £204.50
Interest, June, £1.68
TOTAL = £368.59
b. To resolve to approve payment of the following accounts for July/August 2022:
Clerk, salary, July/Aug, £864.54
PAYE, July/Aug, £90.00
Pension, July/Aug 2022, £282.84
Sage, payroll & accounts package, July/Aug 2022, £38.00 + £7.60 VAT = £45.60
Virgin media call package, July/Aug 2022, £18.90 + £3.76 VAT = £22.66
Virgin Media, phone handset, July/Aug 2022, £14.00
Glendale, Grasscuts, July 2022, £455.94 + £91.18 VAT = £547.12, Estimated
Glendale, grasscuts, Aug 2022, £455.94 + £91.18 VAT = £547.12, Estimated
ROSPA, August play area inspection, £70.00 + £14.00 VAT = £84.00
TOTAL = £2290.16 + £207.72 = £2497.88 Estimated
c. To resolve that the clerk pays any other August payments in the absence of an August meeting, following circulation of those accounts to councillors for approval to pay
d. To receive bank reconciliations April – June 2022
e. To receive spend to date against budget April – June 2022
f. To receive feedback on trialled Natwest accounting package and resolve on next steps
PLANNING: to consider and agree actions as required:
8. Neighbourhood Plan: to receive update from NP Committee
9. To approve responses on the following applications:
145103: extension and alterations, removal of existing garage and outbuilding and erect replacement garage. LOCATION: Fen View, Lincoln Road, Fiskerton, LN3 4ET
10. Lincolnshire Minerals and Waste Local plan, Issues and Options and call for Sites Consultation 28 June 2022 and run until 5pm on Friday 12 August 2022
CORRESPONDENCE RECEIVED: None received.
NEW ITEMS: to consider and agree actions as required:
11. To approve adoption of the following draft policies:
Disciplinary Policy and Procedure
Grievance Policy and Procedure
Lone Working Policy
Media Policy
Protocol on Communication
Expenses Policy
Social Media Policy
12. Items raised in the Annual Parish Meeting:
i. Have a village questionnaire every 4 years to gather feedback on all matters
ii. Greater use of Social Media to give out/gather in information
iii. Is a ‘big’ APM a necessity?
13. Road sign confusion for drivers at Holmfield/ Waterhill
14. Tracking of outstanding meeting actions (AW)
15. Management of CIL monies
16. Risk Assessments for play area
17. CD to explain why he believes the Village Hall grounds should be treated differently to the building?
18. Draft constitution documents for Village Hall: car park agreement, play area agreement, and Village Hall Management Committee constitution
19. Failure to carry out a Council instruction – designated FPC emails and potential GDPR concerns (PW)
20. Design of Village gateway road signs (CD)
21. Approve Cllr A Walker to liaise with Estate advisors ref Paddock
22. Approve up to £250 + VAT to re-plant planters (AW)
23. Approve regular Chairman’s reports for Fiskerton News
24. Consider what to include in Fiskerton News articles; approve one councillor to check Fiskerton News article before submission
25. Resident concerns re. skip on Holmfield
26. Appoint new councillors(s) to committees and other roles, as required
27. Note FOI request
UPDATE REPORTS: to consider and agree actions as required:
28. Queen’s Platinum Jubilee: disposal of any spare commemorative coins
29. Update on outstanding jobs as follows:
i. Office sort out
ii. Putting old minutes onto website
iii. Consider cloud-based storage system
iv. Village Gateway Project
v. Carpenter’s Arms defibrillator
30. Drafting of bullying protocols (CD)
31. Response from WLDC regarding field on the South side of Ferry Road - just to the west of the Fishing Lake and opposite Fiskerton Wood.
32. Office chair – update, and resolve to pay any required expenditure which will be reimbursed.
MEETINGS:
33. Matters for inclusion on next agenda
34. Date of next meeting: Thursday 15th September 2022, 7.30pm, Fiskerton Village Hall.
Mrs Michelle Vail, Clerk/RFO to Fiskerton Parish Council
Dated 15.07.22