March 2022 Agenda
FISKERTON PARISH COUNCIL
Chairman: Cllr Chris Darcel Clerk: Mrs Michelle Vail
E: clerk@fiskerton-lincs.org.uk Tel: 07305 818857
Notice of Meeting
The next meeting of Fiskerton Parish Council will be held on Monday 7th March 2022 at 7:30pm in Fiskerton Village Hall at which the business listed in the agenda below will be transacted. The time between 7.30pm and 7.45 pm may be given over to a public session if required, but if no members of the public wish to speak, the meeting will start at 7.30pm.
Michelle Vail Clerk/RFO: Fiskerton Parish Council
Agenda
1. Open session: suspension of standing orders for 15 minutes
2. Apologies for absence
3. Declaration of interests
4. Approve notes of meeting of 17th February 2022 as a true record
5. Agree how detailed meeting minutes should be
6. To receive observations of the District and County Councillors including:
i. To note receipt of reports
7. Chairman’s report
FINANCE
8. ACCOUNTS
a. To resolve to receive the following schedule of payments and receipts for Feb 2022:
PAYMENTS
Sage, payroll & accounts package, Feb 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, Feb 2022, £8.46 + £1.69 VAT = £10.15
Virgin Media, phone handset, Feb 2022, £7.00
Clerk, salary, Feb 2022, £412.26
PAYE, Feb 2022, £30.00
LCC Pension, Feb 2022, £131.04
Village Hall hire for FPC meetings, £48.00
TOTAL TO BE PAID = £655.76 + £5.49 = £661.25
RECEIPTS
Interest, Feb, 0.55p
Hodgson Trust, VH roof repair, £5000.00
British Gas, FIT, £1306.99
TOTAL RECEIPTS = £6307.54
b. To resolve to approve payment of the following accounts for March 2022:
Sage, payroll & accounts package, March 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, March 2022, £8.46 + £1.69 VAT = £10.15
Virgin Media, phone handset, March 2022, £7.00
Clerk, salary, March 2022, £611.94 – (inc. 22 additional hrs on website/policy work)
PAYE, March 2022, £79.80- (inc. 22 additional hrs on website/policy work)
LCC Pension, March 2022, £204.96 - (inc. 22 additional hrs on website/policy work)
Village Hall hire for FPC meetings, £48.00
Old website annual fees – TBC
J Vail, work on accessible website documents, £100.00
Clerk printing costs, £27.90
TOTAL TO BE PAID exc annual fees = £1107.06 + £5.49 = £1112.55
9. National Pay Award agreed at 1.75% – approve expenditure for clerk’s salary, pension payments backdated to 1/4/21.
10. To resolve to approve the following routine April payments in the absence of an April meeting:
Sage, payroll & accounts package, April 2022, £19.00 + £3.80 VAT = £22.80
Virgin media call package, April 2022, £8.46 + £1.69 VAT = £10.15
Virgin Media, phone handset, April 2022, £7.00
Clerk, salary, PAYE, Pension, April 2022, to include pay increase.
11. To resolve that the clerk pays any other April payments in the absence of an April meeting, following circulation of those accounts to councillors for approval to pay
12. To receive bank reconciliations Oct – Dec 2021
13. To receive spend to date against budget April 2021 – Feb 2022
14. Review asset register
15. Any feedback on trialling NatWest free accounting package
16. Consider any change to grass cutting quotes for 2022 season due to church rewilding project about churchyard cuts
PLANNING: to consider and agree actions as required:
17. Neighbourhood Plan: to receive update from NP Committee
18. 144403: extension to existing brewery: Ferry Hill Farm, LN3 4HU
19. 144265: erect closed circuit television (CCTV) system and the placing of a storage container: Fiskerton Airfield, Reepham Road, Fiskerton
20. 144466: application for 2no. oak frame car ports: Swallow Grange Nelson Road; LN3 4ER
UPDATE REPORTS: to consider and agree actions as required:
21. Repairs to Village Hall roof to include:
i. to receive update from VHRR Committee
ii. to consider quotes from solicitors to remove current restriction on title register as flagged up by the grant provider
22. Transfer of land from Morris Homes to include:
i. to receive update
23. Holmfield Open Space Committee
i. to receive update
24. Queens Platinum Jubilee
i. to resolve on required decisions for purchasing commemorative coins
25. Carpenters Arms defibrillator
i. to receive update
26. Plough Lane - naming of (RW)
27. Update on outstanding jobs as follows:
i. introduction of additional policies
ii. Office sort out
iii. Putting old minutes onto website
iv. Consider Cloud based storage
v. Village Gateway Project
NEW ITEMS: to consider and agree actions as required:
28. To ratify time sensitive response to LCC ref rerouting of Viking Way
29. To ratify time sensitive decision to join LCC’s Parish Agreement Scheme – Urban Highway Grass Cutting 2022-23
30. Consider quote of £1100 to fell trees/remove stumps: location: play area adj. boundary wall
31. To discuss the attempts of the district council to interfere in parish issues and undermine the decisions and activities of the Parish council, to include: (AW)
i. That the PC write to the editor of the village newsletter saying that our district councillors have no authority to be publicly discussing Parish issues and that they therefore refuse to publish any article relating to parish issues other than the official write up provided by the clerk.
ii. That the PC article for the next newsletter includes a statement apologising for the incorrect and misleading information published by the district council and provides the correct figures wrt VH usage, PO subsidy and allocated reserves.
iii. That the PC raises a formal complaint against WLDC for allowing it’s members to behave in a manor to deliberately mislead the public and to undermine the activity of the PC.
32. Consider safeguarding concerns regarding a photo taken of Holmfield Open Space
33. To consider using transparency fund money to purchase large TV screen for Meetings
34. To consider whether to pay farmer £400 for access to riverbank for the year 1 May 2022 – 30 April 2023
35. To consider offer to FPC of a free file storage cabinet
36. To approve adoption of the following draft policies:
Disciplinary Policy and Procedure
Grievance Policy and Procedure
Lone Working Policy
Media Policy
Protocol on Communication
Expenses Policy
Social Media Policy
37. Consider producing Protocols for bullying and conflicts of interest
38. Consider proposal that the Parish Council consults residents with a view to the Parish Council resigning the role of being Custodian Trustees for the village hall (CD). (Note: In the original Trust Deeds the Custodian Trustees were indemnified against any expenses for rates, taxes, repairs and maintenance and insurance on the village hall and this indemnity was repeated in the amendment signed by Cllrs Scott and Cooke who were also members of the Village Hall Management Committee in 2004. It was also repeated in the MMW document which has been circulated to all parish councillors. The indemnity was necessary in 1968 and again the when the new hall was built. Without such an indemnity the Parish Council should resign as Custodian Trustee).
39. To receive a proposal for a vote of no confidence in Cllr Darcel as the Chairman of the Council (AW)
40. Two connecting footpaths on Homefield – maintenance issues (LCC ref 4172008)
CORRESPONDENCE RECEIVED:
41. To note only: WLDC Parish News – 8th, 9th, 10th editions
42. Resolve to reaffirm commitment to the project of construction of new Cycle/Footways as per resident email request
43. To consider one resident’s email that another resident’s recollections about the £10,000 from Morris Homes are completely wrong (as per draft minutes of October 2021)
44. To consider resident’s email opining that the Village Hall should be developed to become more and more the community hub of the village for ALL groups and ages of residents, and that the Post Office service is a key part of that
45. WLDC Amended Code of Conduct: resolve i) to adopt the amended Code of Conduct (the LGA Model Code - West Lindsey Code - as the Standard by which to work to, and ii) to sign an “undertaking to abide by the Code of Conduct” form which is to be returned to the Monitoring Officer.
MEETINGS:
46. To agree format of APM; and approve expenditure for date panels for banners
47. Matters for inclusion on next agenda:
48. Date of next meeting: Thursday 19th May 2022, 7.30pm, Fiskerton Village Hall.
Mrs Michelle Vail Clerk/RFO to Fiskerton Parish Council
Dated 02.03.22